How Arcadina automated global invoicing with the Quaderno API

About Arcadina

Founded in 2012 by Félix Mezcua, Arcadina's mission has always been to provide professional photographers with specialized digital solutions. Over the years, the company has evolved into a comprehensive platform that makes it easy for photographers to manage and showcase their work online.

As the business expanded, Arcadina needed a better way to handle tasks like invoicing and taxes. By integrating Quaderno's API, they simplified operations and made life smoother for both their team and clients. Félix was an early adopter of Quaderno's API, choosing a solution that let the business grow efficiently without the usual administrative headaches.

Thanks to its innovative approach and focus on customers, Arcadina has become a trusted partner for thousands of photographers, helping them concentrate on what really matters: their creativity and their business.

The challenge

Before integrating Quaderno, Arcadina faced increasingly complex tax management as their client base grew and international transactions increased. Cross-border tax compliance became a real concern. Manual invoicing was inefficient and time-consuming — not a great combination for scaling a business.

The solution

Arcadina saw that automating invoicing would make operations easier and allow the team to focus on providing high-quality digital solutions for photographers. Félix started using Quaderno in the company's early days and has continued to rely on it as the business has grown. By integrating Quaderno's API, invoicing became fully automated, working seamlessly with their existing systems.

Results

After more than 10 years with Quaderno, Arcadina now has its international invoicing completely automated. Today, it processes thousands of monthly transactions, automatically generating invoices with the right taxes for each client's country. This automation has cut down on administrative work, boosted efficiency, and made staying tax-compliant across all markets much easier.

Advice

• Automation is essential, not a luxury. The sooner you free your team from repetitive tasks, the sooner you can focus on what really matters.
• Sometimes free solutions cost more. Building your own website or invoicing system may seem cheap initially, but maintaining it takes time that could be invested in growth and training.
• Simplify internal management to focus on your clients. Long-term business success comes from giving attention where it matters most.
• Plan for growth. As your company expands, keep user experience in mind and align your design with what your customers value.