No matter where you live or where your online business is based — if you have customers in Manitoba, you gotta follow Manitoban RST rules. That’s what this guide is for! This guide includes everything you need to know about digital tax laws in Manitoba, whether your customers live in Winnipeg or Churchill.
First let’s confirm what you’re trying to sell in Manitoba. Are you selling digital products?
A digital product is any product that’s stored, delivered, and used in an electronic format. These are goods or services that the customer receives via email, by downloading them from the Internet, or through logging into a website.
But some countries can have more specific definitions or exceptions.
You’re probably consuming and using digital products all day long, whether or not you realize it. Here are some common ones on the market today:
- E-books, images, movies, and videos, whether buying a copy from Shopify or using a service like Netflix. In tax language, these products are in a category usually called, “Audio, visual, or audio-visual products.”
- Downloadable and streaming music, whether buying an MP3 or using a service like SoundCloud or Spotify. Of course, these products also fall in the audio category.
- Cloud-based software and as-a-Service products, such as Software-as-a-Service (SaaS), Platform-as-a-Service (PaaS), and Infrastructure-as-a-Service (IaaS).
- Websites, site hosting services, and internet service providers.
- Online ads and affiliate marketing. Income from these services can be considered taxable under digital tax policies.
Heads up: you might also hear digital goods referred to as “digital services,” “e-goods”, or “e-services.” All of these terms refer to the same thing.
Not sure if what you sell is considered a “digital product?” Check out our explanation of what a digital product is exactly.
Manitoba’s RST for digital products
RST is the consumption tax throughout Manitoba, levied on almost everything sold in the country. There are specific rules around digital products, which you must follow closely to stay tax compliant.
If you sell digital products to a customer in Manitoba, you must charge the RST rate. Simple, right?
It’s simple in theory. But in practice, Manitoba RST has a bit more complexity. You don’t necessarily need to add tax to every sale. It can depend on the amount of sales you make in the country, whether the sale is B2B or B2C, and other things. We’ll go into more detail about each of these throughout the rest of the guide!
Registering for Manitoba’s RST
Is there a sales registration threshold?
Yes, Manitoba has an annual sales registration threshold of CAD 10,000, based on local sales.
What does this mean exactly?
Well, the threshold amount refers to your total sales in the province, during any 12-month period. This can be a calculation of sales in the last twelve months, or a prediction of sales in the next twelve months — any rolling year-long period, past or future.
If your total sales in Manitoba remains below CAD 10,000, then you don’t need to worry about PST at all. Phew!
But once your local sales do surpass CAD 10,000, then you may have to register for VAT and comply with all of the rules around tax rate and collection, invoices, and filing returns. Please contact Manitoba's tax agency for more information.
The registration process
So, turns out you do need to register for tax in British Columbia. Don’t worry! Just follow these instructions from the Manitoban tax authority on how to register for Manitoban RST.
Ultimately, you will receive a RST registration number, which establishes you in the Manitoban tax system as a legal business. This number tracks your business through the system: the taxes you pay, the tax credits you receive, plus the tax you charge from customers.
Do you need a local tax representative?
No, you don’t need a representative to handle your taxes in Manitoba. That is, you aren’t required to have one. Some tentative foreign business owners may hire a tax representative for peace of mind. Taxes can be an intimidating and confusing topic, especially in a foreign language! Makes absolute sense.
But because the Manitoban tax portal is available online, it’s possible for you to handle these foreign taxes on your own. It’s just up to you!
Collecting RST in Manitoba
If you sell B2C
Once you’re registered for taxes, you’re expected to charge 7% RST on every sale to a Manitoban resident.
If you sell B2B
If your customer is a fellow business, and they’ve provided a valid RST number, then adding and collecting tax isn’t necessary! The buyer will handle tax, via Manitoba’s reverse-charge mechanism.
RST invoices in Manitoba
In order to comply with tax laws, you should include the following information on your invoices to customers in Manitoba:
- Your business’ name and address
- Your business’ RST registration number
- Invoice date
- Invoice sequencing number
- Buyer’s name and address
- Buyer’s RST registration number, if they have one.
- RST (amount and rate) applied to each item
- Final amount after tax is added
- The currency used
The easiest solution for the VAT invoice would be to use a tax software that automatically generates and sends all invoices (as soon as the sale is complete), and also stores them in the cloud for you. Quaderno does just that, but we won’t go on about it here. :)
Filing RST returns in Manitoba
Charging and collecting tax is only the first half of staying compliant. The second, and equally important, half is filing returns and paying whatever you might owe to the government.
In Manitoba, foreign businesses are expected to file tax returns every month. You have 20 days to file and pay after the end of each period.